Employment call for experts
for the needs of the project/programme “Energy efficient rehabilitation of student dormitories in North Macedonia“
- Background of the Project/ programme
The “Energy efficient rehabilitation of student dormitories in North Macedonia“ (“Programme”) concerns the promotion of energy efficient reconstruction and modernization of selected public buildings in the education sector (state owned Student dormitories) in North Macedonia; specifically the increase of energy efficiency, structural integrity and basic comfort. The Programme will have a focus of state owned dormitories in the following cities: Skopje, Prilep, Bitola, Ohrid and Shtip. Together with the energy efficient rehabilitation of the buildings and structural strengthening, basic comfort measures will be a substantial part of the Programme, such as renovation of sanitary installations, renewal of electrical equipment, safety measures, common study rooms, etc. in order to improve the living and learning environment for the students. In addition renewable energy (PV or solar thermal energy) should be used where possible. The overall goal of the Programme is to contribute to Climate Protection activities through CO2-savings and to contribute to better living and learning conditions for the students.
- Specific information/background regarding the assignment
The MoES shall be responsible for the implementation of the Programme and shall establish a Programme Implementation Unit (PIU).
The PIU will be responsible for
- the overall management of the project;
- preparing tenders and selecting contractors for the implementation of project measures in selected buildings with support of the Implementation Consultant (the tenders for goods, works and services are cluster-based and are awarded through international competitive bidding);
- organizing supervision and approval of construction activities with support of the Implementation Consultant;
- reporting and monitoring impacts of the project;
The PIU will be supported by the Implementation Consultant.
- Objective of the assignment
The objective of this assignment is to hire 4 PIU experts as follows:
- Project Manager – Civil Engineer,
- Financial Manager,
- Mechanical Engineer and
- Electrical Engineer.
- Scope of work
The selected expert - Project Manager – Civil Engineer will perform the following activities:
- Overall responsibility for project planning and implementation, including project concept review, procurement, financing, supervision, commissioning, training and accompanying measures;
- Preparation of detailed time, cost, and financing schedule for the proper technical and financial implementation of the Programme in cooperation with the Implementation Consultant
- Coordination of the PIU experts
- Review and comment to the tender documents prepared by the Implementation Consultant subject to the approval of KfW,
- Monitoring and participation during the entire tendering period, including site visit, contract negotiations etc.;
- Participation on the initial kick-off meeting
- Monitoring the construction supervision activities, and commissioning;
- Overall responsibility for communication with the implementation consultant, minister, KfW and other stakeholders;
- Coordination of the preparation, review and approval of project reports and other deliverables
- Provision of input in the preparation of project deliverables
- Coordination of the inputs provided by the PIU experts, implementation consultant and other stakeholders;
- Approval of the invoices related to the project costs;
- Production and submission of relevant reports upon request of Minister of Education and Science and KfW
- Checking of technical design documents
- Review of as-built documents;
- Providing instructions to the Contractors within the limits of his/her authority;
- Participation in the monthly progress and other meetings, including site visits and tests;
- Responsible for the implementation of the contract with implementation consultant and other contracts concluded within the project;
- Responsible for the implementation of the loan agreement, grant agreement and separate agreement within the limits of his/her authority
- Performing any other activities related to the successful implementation of the project
The selected expert - Financial Manager will perform the following activities:
- Review of Progress Reports, and other deliverables according to own area of expertise
- Participation in preparing detailed time, cost, and financing schedule for the proper technical and financial implementation of the Programme in cooperation with the Implementation Consultant
- Coordinating and managing the day-to-day financial management functions of the project, including financial reporting, disbursement, consolidation, budgeting, planning, accounting and auditing aspects of the project
- Provision of technical input in the preparation of project deliverables according to own area of expertise
- Establishing and maintaining close links with the KfW, National Bank of Republic of North Macedonia, Ministry of Finance, and the Ministry of Education and Science and ensuring that adequate sources of financing are available for the project;
- Keeping and updating on a timely basis comprehensive analytical records
- Preparing and submitting for approval to the Project Manager the financial statements, budgets, financial projections, cash flow forecasts and all other Project reports
- Ensuring that payments are made in a proper and timely manner as per the procedures agreed under the project, that all sources of financing are available for the Project and that an appropriate contract payments’ monitoring system is operational
- Controlling incoming invoices, payment certificates prepared by the Implementation Consultant and other relevant documentation and check their adequacy and consistency compared to the signed contracts and preparing supporting documents for payments
- Preparing the documents for disbursement and reimbursement according to the procedure agreed in the signed loan agreement, grant agreement and separate agreement
- Preparing and submitting relevant reports upon request of project manager
- Performing any other activities related to the successful implementation of the project
The selected expert - Mechanical Engineer will perform the following activities:
- Participation in preparing detailed time, cost, and financing schedule for the proper technical and financial implementation of the Programme in cooperation with the Implementation Consultant
- Monitoring the timely implementation of the works programme and quality of the works;
- Participation in monthly progress and other meetings, including site visits;
- Participation in equipment delivery inspections;
- Checking of technical design documents;
- Review/checking of progress reports, and other deliverables according to own area of expertise
- Review of as-built documents according to own area of expertise;
- Provision of technical input in the preparation of project deliverables according to own area of expertise;
- Inspection of on-site activities;
- Preparing and submitting relevant reports upon request of project manager
- Performing any other activities related to the successful implementation of the project
The selected expert -Electrical Engineer will perform the following activities:
- Participation in preparing detailed time, cost, and financing schedule for the proper technical and financial implementation of the Programme in cooperation with the Implementation Consultant
- Monitoring the timely implementation of the works programme and quality of the works;
- Participation in monthly progress and other meetings, including site visits;
- Participation in equipment delivery inspections;
- Checking of technical design documents;
- Review/checking of progress reports, and other deliverables according to own area of expertise
- Review of as-built documents according to own area of expertise;
- Provision of technical input in the preparation of project deliverables according to own area of expertise;
- Inspection of on-site activities;
- Producing and submitting relevant reports upon request of project manager
- Performing any other activities related to the successful implementation of the project
- Reporting obligations
The Financial Manager, Mechanical Engineer and Electrical Engineer shall report to the Project Manager. All PIU experts shall report to the Minister of Education and Science and shall produce and submit relevant reports at the Minister`s request..
- PIU experts qualifications
PIU expert - Project Manager – Civil Engineer:
− University degree ( min 240 ECTS or equivalent) in engineering - civil engineer-
− Minimum 8 (eight) years of professional experience as an engineer and/or project manager ;
− Experience in managing similar projects in the same role will be consider as advantage
− Experience in working on international projects, will be considered as advantage
− Other additional trainings (with provided certificates) in energy efficiency will be considered as advantage
− Full computer literacy especially MS Office
− Knowledge to implement projects under FIDIC White, Green and Red Book will be considered as advantage
− Ability to work as part of a team.
− Excellent interpersonal communication and time management skills
− Demonstrated ability to work effectively under pressure of multiple tasks and deadlines
− Excellent leadership skills
− Strong analytical and problem solving skills
− Excellent language skills (writing and speaking) in Macedonian and English
− Driving license
PIU expert - Financial Manager:
− University degree (min 240 ECTS or equivalent) in social sciences (economics, finance, accounting and audit)
− Minimum 5 (five) years of professional experience in financing of infrastructure projects and accounting
− Experience in implementation on similar projects in the same role will be consider as advantage
− Full computer literacy especially with MS Office
− Ability to work as part of a team
− Excellent interpersonal communication and time management skills
− Demonstrated ability to work effectively under pressure of multiple tasks and deadlines
− Strong analytical and problem solving skills
− Excellent language skills (writing and speaking) in Macedonian and English
PIU expert - Mechanical Engineer:
− University degree (min 240 ECTS or equivalent) in engineering - Mechanical Engineer
− Minimum 8 (eight) years of professional experience
− Experience in implementation on similar projects in the same role will be considered as advantage
− Full computer literacy especially with MS Office
− Experience in working on international projects, will be considered as advantage
− Other additional trainings (with provided certificates) in energy efficiency will be considered as advantage
− Ability to work as part of a team
− Excellent interpersonal communication and time management skills
− Demonstrated ability to work effectively under pressure of multiple tasks and deadlines
− Strong analytical and problem solving skills
− Excellent language skills (writing and speaking) in Macedonian and English
− Driving license
PIU expert - Electrical Engineer:
- University degree (min 240 ECTS or equivalent) in engineering - Electrical Engineer
- Minimum 8 (eight) years of professional experience
- Experience in implementation on similar projects in the same role will be consider as advantage
− Experience in working on international projects, will be considered as advantage
− Other additional trainings (with provided certificates) in energy efficiency will be considered as advantage
− Full computer literacy especially with MS Office
− Ability to work as part of a team
− Excellent interpersonal communication and time management skills
− Demonstrated ability to work effectively under pressure of multiple tasks and deadlines
− Strong analytical and problem solving skills
− Excellent language skills (writing and speaking) in Macedonian and English
− Driving license
Facilities to be provided by the client – Ministry of Education and Science.
The PIU experts will be provided with suitable office space, local phone service, appropriate equipment such as PC, printer as well as business mobile number.
- Contract arrangements:
- The PIU staff shall be engaged by the Ministry of Education and Science on a full time basis. The contracts for the PIU staff shall initially cover a period of 27 months and be concluded with an option for prolongation for another 27 months or a maximum period which lasts until three months after the elapse of the contract for the Implementation Consultant prior No-Objection by Ministry of Education and Science and KfW. The contract may be extended subject to satisfactory performance of the each individual PIU staff member and business needs of the Ministry. Possible commencement date of the assignment is 1st April 2021.
− This is a full-time appointment, for which the PIU Staff members are required to work the usual business week (forty hours) under a work schedule coordinated with the Implementation Consultant and ultimately coordinated and determined by the Minister of Education and Science or people designated by him and in consultation with KfW. National holidays are non-working days. Reimbursement for overtime work, as may be requested from time to time by the Project Manager and Minister of Education and Science, is included in the monthly remuneration fee.
− For each full month of work the Consultant will accumulate 2 (two) days of annual leave. Annual leave should be used within the duration of this Contract.
− The monthly remuneration is a gross value and shall cover all taxes, according to the national laws.
The selection method will be as follows:
The Commission for evaluation of the PIU experts, formed by the Minister of Education and science, will prepare the list of shortlisted candidates. The list of shortlisted candidates with their CV’s attached will be submitted to KfW for no objection.
The Commission for evaluation of the PIU experts will organize the interviews with the shortlisted candidates. The KfW representative will monitor the interviews.
The Commission for evaluation of the PIU experts will prepare the list of selected candidates and submit it to KfW for NO.
After receiving the KfW NO, Ministry of Education and Science will sign contracts with the selected candidates following the approval of the final draft contracts by KfW.
The deadline for the submission of CV shall be March 28, 2021.
The CV’s shall be submitted at the following address:
Biljana Trajkovska
State Advisor on Strategic Planning
